Business Messaging Apps

For the business communication with colleagues and teams, messaging apps are becoming more and more important. Of course businesses could use traditional instant messaging apps like Skype, ICQ, etc. or the newer versions of Whatsapp, Viber, Line and Co., but often a dedicated messaging app for business communication has advantages.

Desktop and Mobile Apps Offered

Most business messaging apps not only offer mobile apps for iPhone and Android, but a desktop client to enable easy access to your messages. This is generally great, but requires a good synchronization mechanism between the various clients and the server. Besides push notifications for new messages need to be delivered reliably.

Since some of the business messaging apps have their origin on the desktop, reliable push notifications and synchronization are often not certain. So if you select a provider, make sure to test these features beforehand.

Video Communication and File Sharing

Business messaging apps enables users to have 1-to-1 and group chats. Several apps also feature persistent chat rooms for individual projects, teams or entire departments. In order to serve more of your business communication needs, some of these messaging apps offer the ability to share files, and some even enable video meetings for small teams.

Strong Security and Privacy Required

Nearly all business messaging apps use an SSL encryption for the transmission of the messages, and promote the security of their services as being as safe as a bank. However, be aware that there still can be strong differences in the security and privacy features of the various providers. Depending on the level of security you need, you might want to ask yourself the following questions:

  1. Is only the transmission of the messages encrypted, or are the messages themselves encrypted as well?
  2. Are the messages stored encrypted on the server? And can the provider read the messages?
  3. Do user accounts and profiles get anonymized, so their privacy is fully protected? And if not, what user data gets stored?
  4. How regularly does the provider backup data, and on the other hand delete delivered messages from the server?
  5. Is the data stored in the USA (where it can be easily accessed by government agencies), in Europe (where data protection is much stronger) or elsewhere?
  6. From what country is the provider of the business messaging app, and what are the underlying data protection laws?

Relatively Young Market

Yet, there are not many dedicated and capable business messaging apps available. Several providers have started out with desktop and web apps and then extended into mobile (e.g. the business messaging services YammerHallHipChat and OneTeam). In addition, some new providers with a focus on mobile are about to launch: GoComm will focus on messaging for mobile workforces, and Teamwire will offer secure enterprise group messaging for instant, personal and private messaging with teams and colleagues.

Overall, it is still a relatively young market and it will be interesting to see, how business messaging apps will simplify and improve the communication as well as help to grow the productivity of a workplace.

Messaging Apps for Couples

Today I want to write a short post about messaging apps for couples. For modern-day couples these kind of messaging apps can be advantageous. Especially in situations where a spouse travels for work, or where the couple is in a long distance relationship.

A Private Space for Couples to Share

The most famous couple messaging apps are Avocado, Between and Couple. Another one called FeelMe is currently in the making. All these apps provide a private space for couples to share messages, photos, voice mails and videos. The advantage compared to classical texting is that you have dedicated app for your spouse, which you only have to open and can start texting right away (without searching for her/him). Some couples value a dedicated app where private moments and the history of their messaging texts are kept.

Between App for Couples

Special Features for Couples in Long Distance Relationships

However, since the benefits above alone might not be enough for some, most of these apps also offer shared to-do lists, sketches, albums and calendars. Further, apps like Couple and Avocado even offer “touch” features, showing when the other person is touching the phone. This should make the other person feel closer, even when she/he might be thousands of miles away due to a long distance relationship.

All couples apps above have a pretty nice design and user interface. If you are in search of a private messaging app for your spouse, try them out, and see which one best fits your need.

Stickers Are Fun But Will Make Messaging More Expensive

One of the major messaging trends currently are stickers. In addition to standard emoticons which are often provided by an operating system (iOS, RIM, etc.) or even by a messaging app, a lot of messaging services nowadays are adding all sorts of stickers.

Stickers allow a more individual expression

Stickers can be everything that enable a more funny and more individual expression: Things like nicer emoticons, comic figures, popular toy heroes and lovely animals are typical examples. Many stickers are actually made by famous artists and designers. Since the sticker trend emerged in Asia, many popular stickers are pretty unfamiliar in Western Cultures.

Stickers are one of the main messaging trends of this year

WeChat, Line, Viber, Path and KakaoTalk are just some of many messaging apps following that trend. For them it is a great way to monetize their app, since the stickers are sold in packages which normally cost between $1 and $2. Users in Asia seem to love stickers and often buy several of these packages. That generates millions of dollars of revenue for some of these messaging apps.

Stickers

Stickers get expensive but there are alternatives for more personal expression

In general stickers are fun, and probably we will regularly see new stickers and designs. The possibilities here are basically endless. The question is, if stickers might be just a short term trend? Well, some users like teenagers will always enjoy sending new stickers…especially to close friends and family. However, the majority of users might get bored of them and will hesitate spending money on a relatively expensive feature.

In order to make messaging more personal and enable users to better express themselves, there are also other innovations on the way: Grouptime now allows sending messages with personal fonts and themes. More on that in one of the next articles.

The Messaging App Clones of Mobile Network Operators

The billions of dollars of revenues of mobile network operators from SMS have been strongly declining in the last 2-3 years. Especially in European and Asian countries where flat rates for texting are less common, users have quickly adopted over-the-top (OTT) messaging apps to avoid costs. As of today far more messages are sent with Whatsapp, Line, Kakao Talk, Viber, etc. than by traditional texting/SMS of mobile network operators.

Clones of leading messaging apps

Trying to counteract this trend many mobile network operators have launched their own messaging apps in recent months. Telefonica launched TuMe, Vodafone and Deutsche Telekom started to offer Joyn, and this week Swisscom followed with iO. There are several more examples like these. All of these messaging apps have one thing in common: They are more or less clones of the leading messaging apps.

These clones should basically replace your standard messaging app on your mobile device and offer some additional features. With the mobile network operator apps you can send text messages and exchange single photos. Some of them feature location attachments and voice messages as well as simple group chats. VOIP calls and video chats are also available on some of these apps.

Currently minor performance and no new features

From a user interface and design perspective TuMe and iO look solid, while Joyn shows a very basic and text-centric design. From a performance perspective most of them are still buggy and not the fastest messaging apps. However, the apps are still pretty new and over time this will hopefully change.

TuMe App

Joyn App

Initially free of charge with additional features coming at cost

The apps are a free download. The usage of messaging features should be free of charge, but this could depend on your tariff and on the mobile network operator (so if you decide to use one of the apps, make sure you check). VOIP and video chat features should be expected to come at a cost sooner or later.

Overall, the messaging apps of mobile network operators offer nothing new or special. With the current performance and features of these apps, there are no reasons for users to switch. Further, the innovation in the instant messaging space is still expected from the market leaders. And the clones will only follow the herd.

How PRISM Affects Messaging Apps

As a consequence of the PRISM scandal many users are worried about the protection of their privacy, and how safely service providers handle their data.

Probably most user data of messaging apps can be monitored

It seems that if you are not a USA citizen, the government and its agencies have less restrictions in regard to what data they can monitor. If you are a citizen of the USA, there seem to be more restrictions on how they can access your data.

Generally it is likely that the agencies get quicker access to companies based in the USA. In other countries legal hurdles will prevent a quick and direct access to a user’s data.

While reliable information is hardly available, not only big companies like Facebook, Sykpe, Google, Twitter, AOL, Microsoft, Apple, Yahoo, etc. are affected by PRISM, but probably as well many smaller service providers including the ones offering messaging apps and services.

Privacy and data protection unlikely with messaging app providers from the USA

Thus, most messaging app providers from the USA could well be affected by PRISM. And just to remember, some of them often haven’t had a history of being secure.

Overall, from a privacy perspective this can be worrying. It is not that the normal user has something to hide, but that her content and data might be monitored and stored somewhere without her knowledge.

Messaging services with end-to-end encryption from other countries beneficial 

Of course, people could turn to encrypt their messages, but many of the messaging apps offering encryption are not easy to use or not performant enough to be competitive. iMessage and Facetime are some of the exceptions which are said to be end-to-end encrypted. However, if Apple really has no master key to unlock your data, remains an open question.

If you are worried about your privacy, it is maybe worth taking a look at European messaging providers (for more info please read our secure and private sharing article). Some European countries like Germany have pretty strong law with regard to privacy and data protection. This could well be a safe harbor.

Google Hangouts – Another Standard Messaging App

Google recently launched Hangouts for iOS and Android as a replacement for Google Talk and several other messaging projects. To keep it short: Except for the group video chat feature, the app is more or less like every other mainstream messaging app.

Google Hangouts App

Standard messaging app with simple and clean interface

Hangouts has a simple and clean interface. If you know how to use your texting app or are familar with Whatsapp, Line, Skype, etc., the UI will be straightforward for you. The new Hangout screen with the large photos of your favorite contacts is nice.

In addition to text, so far users can only exchange photos. However, it is quite likely that other digital contents like locations, voice messages, video, contacts, etc. will be available in the future (if Hangouts wants to gain a minimal market share only, they will need these features…most of their major competitors have them).

Group chats with video feature

Like most messaging apps nowadays Hangouts offers group chats. However, unlike other messaging apps Hangouts also features video group chats where you can chat with up to 10 friends.

The current versions for iPhone and Android have several bugs and performance issues (e.g. video chat crashes the app, and also the audio seems delayed quite often). Overall, except for the video chat maybe, we don’t see a need to use Hangouts. There are too many other similar, but currently better performing messaging apps out there.

How Messaging Apps Are Becoming The New Social Networks

While the media mainly discusses the strong growth and influence of social media, many people fail to realize a far bigger trend: The incredible growth of messaging apps, and how they are increasingly replacing traditional social networks.

Many messaging apps are strongly growing and have more than 100 millions users

Each mobile messaging app like WeChat, Line, Whatsapp, Kakao Talk and Viber has 100 million or even more users. Besides there are a lot of smaller and often more specialized players like Grouptime, Kik, Snapchat, etc. All of them not only seem to be strongly growing, but also rise at a much higher rate than the big social networks like Facebook, Twitter and Co.

The daily usage of messaging apps is among the highest of all mobile apps. Users open their messaging apps several times a day, and often send hundred messages or more. Compare that with social networks: They are still without doubt a place of regular visits, however, more for content browsing and entertainment (and killing boredom as some say). The intensive communication with close friends and family, something social networks were used for in the past, is handled increasingly by messaging apps. And if you believe the latest studies, the usage of social networks is clearly on the decline.

Group chats replace social networks for sharing with family and friends

While instant messaging apps have been primarily used for 1-to-1 conversations, some of them have started to offer simple group chat features. People quickly have found out that, in addition to straight forward communication and coordination, these group chats are great for quick photo sharing with family and friends. Especially because group chats are so easy to set up and completely private, they offer the right environment for private sharing without the complicated settings on social networks.

Some newer messaging apps like Grouptime now completely concentrate on group messaging and private sharing. You can share with one-click with personal groups like family and friends. The messaging inbox works with posts with nice, large photos like a social network, but in real-time like a messaging app. It is basically a real-time private social network.

Other apps like Line offer a status feed like on Facebook. Well, in this case there are no privacy controls, and it is not different than your well-known social network, so the benefit is quite limited. However, it shows how some messaging apps further enter the social networking realm.

Sharing of digital content with messaging apps gets better and better

Messaging apps don’t stop with group photo sharing. All content sharing features are widely improved: Users now can easily exchange whereabouts via location databases, videos, voice messages, calendar dates, website links and even YouTube videos. Furthermore, some apps allow you to share multiple content items and photos at once (Grouptime is a good example again).

In the future it is expected that even more content types can be shared, and also the integration in various third party apps and services will become common. In regard to innovative features, messaging apps have already taken the lead. Basically, all functions (including “liking”) of social networks and much more will be possible with the leading messaging apps.

Private sharing is strongly on the rise and far larger than public sharing

A recent study estimates that sharing via Facebook and Twitter is only the tip of the iceberg, and private sharing via instant messaging and email nowadays accounts for ca. 70% of all sharing. With the unstoppable rise of mobile messaging apps these figures will be outdated soon, and Facebook and Twitter will be further challenged. Even Mark Zuckerberg noted in a recent article, that sharing with smaller, private groups is the biggest trend Facebook is seeing.

How the social networking giants will react is unclear, but one thing is sure: Messaging apps will be the primary way to easily, privately and securely share with family and friends.